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Campus Events Council (CEC)

The Campus Events Council is responsible for the approval of all campus events, including student-run programs. The Council reviews and evaluates event requests that come through 25Live to prevent scheduling conflicts, ensure effective use of campus spaces, and steward institutional resources in a way that maximizes event success and upholds the university professionalism. The CEC also oversees and maintains the university master events calendar. The Council meets monthly in person to review flagged events and, when necessary, consults with the Cabinet Advisor.

CEC Members

• University Events and Hospitality
  • Wendyann Fernandez, Co-Chair
• Event Services
  • Andrew Bucek, Co-Chair
  • Mary Lina, Campus Coordinator
• Campus Safety
  • Virgil Chavira
• Student Development
  • Sunroot Liu
• Provost's Office
  • Jackie Beatty
• President's Office
  • Brian Shook

Events Planning Collaborative (EOC)

The Events Planning Collaborative meets quarterly and supports the success of approved campus events by helping identify potential scheduling conflicts, encouraging strategic partnerships or collaborations that enhance the overall event experience. Members may receive monthly emails, as needed, to review flagged events that could impact their department. Tier 4 and Tier 5 requests — typically meetings and routine operational events — will continue to be reviewed and approved by the Campus Coordinator unless additional review is required.

EPC Members

• Academic Planners
  • CMA: Lisa Kim / Sena Shin / Suzanne MacShane
  • TST: Katie Nakamura
  • SAL: Jessica Kim / Brooke Brooks / Andrea Chang / Ashley Doerr
  • CSB: Anita Axe
  • SSTH: Fay Jaime / Krissa Moriyama / Kelly Buzzetta / David Moriyama / Kayla Gil
  • SOE: Kay Henry
  • Rosemead: Rachel Butag
  • Torrey: Sarah Lopez
• Admissions
  • Ashley Perez
• Advancement / Alumni Relations
  • Brian Glaze
  • Veronica Sansonetti
  • Jenny Mulder
• Career Center
  • Rachel Mcleod
• Conference Services
  • Minerva Edwards
• President's Office
  • Grace Ducker
  • Grace Shaw
• Provost's Office
  • Patti Colombo
  • Michelle Van Hook
  • Karina Serrano
• Registrar's Office
  • Jeri Price
• Student Development
  • Lynda Conner
  • Christina Dekker
  • Noreen Muehlhoff
  • Neil Morgan
  • Emily Propst

Event Reservations & Scheduling Guidelines

Reservation Guidelines

All faculty and staff must submit event reservation requests in advance through 25Live. This system serves as the university centralized scheduling platform to manage campus spaces and event-related resources, ensuring successful and well-coordinated events.

Event requests not submitted through 25Live will not have access to campus locations or resources.

Future Event Request Form

If your department is planning an event beyond the latest requestable date available in 25Live, you must submit a Future Event Request Form.

This form should include:

• Type of event
• Event focus or purpose
• Budget
• Target Audience
• Additional relevant details

Tiered Scheduling System

To best serve the campus community and maximize the use of university resources, Biola utilizes a tiered scheduling system for event reservations.

Submission priority is determined by:

• Event type
• Anticipated attendance
• Institutional importance
• Sponsoring group category

Designated submission periods are published on MyBiola and within 25Live.

Event Tiers & Submission Timeline

Five event levels have been established to support strategic planning and resource allocation. While most events fall within these parameters, the Campus Event Council recognizes that certain events (e.g., emergencies or university mandates) may require exception review on a case-by-case basis.

• Tier 0
  • Chapels, courses and athletic courses
    • Generally imported from Banner
    • Scheduled at least 6 months in advance
• Tier 1
  • University-wide major campus events
    • Access to submit 25Live requests 12 months in advance
• Tier 2
  • Annual large-scale events with a targeted audience
    
    • Access to submit 25Live requests 6 months in advance
• Tier 3
  • Large to mid-size ad hoc events with VIPs or strategic importance
    
    • Access to submit 25Live requests 3 months in advance
• Tier 4
  • Mid-size ad hoc events
    • Access to submit 25Live requests 3 months in advance
• Tier 5
  • Meetings and routine operational events
    
    • Access to submit 25Live requests 3 months in advance
      

Reservation Period Open Dates

Reservation periods open to the campus community at least three (3) months before the next academic term.

For additional questions regarding event reservations or tier classifications, please contact the Campus Coordinator.